HM Jobs: Finance

Pre-Opening:

  • $50 gift certificates for raffle price

    • We run a raffle each year to benefit the SAA LSHS Art Student Scholarship.

    • The prizes are $50 gift cards

    • We also do thank you gift cards for the property owners/management company.

    • This person would need to purchased the determined number of Visa gift cards

    • You would be reimbursed for the expenses (keep your receipts)

    • This is a good job for a person newer to the Holiday Market

During the Holiday Market:

  • Deposit Money in Bank regularly

    • Every few days, cash and checks are deposited at the bank

    • You would need to get this money from Christine and deposit at the bank

    • Christine or SuzanneL can guide you thru doing this

  • General: run reports, figure out each person's earnings, etc.

    • This person run reports from the Square and reports it nightly

    • This is done by JenC but if someone would like to learn from her and help out, that might be possible

  • Reconcile Sales Nightly

    • This is done by two people who compare the sales in the Square to the receipts to make sure no mistakes were made

    • This is done by Christine and JenC

  • Go to the bank and get change for cash drawer

    • We keep $100 in cash

    • This person would need to make sure we have this amount prior to the store opening (10’s, 5’s, 1’s and change)

    • periodically thru-out the time the shop is open, this may need to be replenished.

    • You would be notified by whomever is working the register, if we run low on change.

    • This is a good job for someone new to the store

  • Manage Budget

    • We budget ahead of time, what we think we are going to be spending

    • This can vary from year to year depending on the needs of the store

    • This is done by AndreaA, Christine and TerriA

Post Finance tasks:

  • Figure out Artists Sales

    • Using the Square sales, and confirming all expenses have been accounted for, the sales per artist is calculated

    • This done by JenC and Christine

  • Finalize any debts with owner/management company

    • Since we pay for utilities, someone needs to contact the owner/management company to find out what we owe them if it’s more then the deposit

    • We can’t reconcile the years expenses until this is done

  • Pay sales tax to state/Federal taxes

    • Sales tax is collected and paid for by SAA

    • This job is done by TerriA/treasurer

    • One of the people who manage the Square notifies Terri of the sales info after the store is closed

    • We get a tax form from the Square each year that needs to be sent to TerriA so she can file the Federal taxes

  • Reimburse Artists for expenses

    • Everyone should turn in their receipts to TerriA/treasurer

    • TerriA will send reimbursement checks

  • Cut checks to artists

    • After all expenses have been reconciled, Artists will be sent checks for their sales

    • Typically this happens sometime in Feb-April, depending on how long it takes to get the expenses for the property.

    • This is done by either Christine or TerriA