HM Jobs: Pre-start

• Set up calendar on SAA website

  • This task is done by someone who is an administrator on the SquareSpace SAA website.

  • It entails adding calendar entries for every day the store is open and any special events we might have.

  • If you are interested in helping out with the website, even if you don’t have SquareSpace experience, you can sign up for this job. Andrea & Kim will teach you what you need to know

• Get artists signatures for Liability and Insurance

  • There are two documents that need to be signed by every artist.

  • This job would entail preparing the documents with a list of every artist and where they can sign.

  • We have examples from the previous year that can be used to create the new documents.

  • You would need a list of the artists to be added to the document.

  • Your responsibility would be to work with the location management to get the information from them, update the document with the list of artists and make sure to get all signatures.

  • Christine would be able to guide on how to do this.

  • This job would not take more then a couple of hours but it would help to be comfortable on a computer.

• Postcard design/printing

  • We typically buy our postcards and signs from Vistaprint.

  • We modify the previous year’s postcard with pertinent info for the current year.

  • The cards have been typically been created/modified by BethanyS, YvetteM, or KimB.

  • If you are comfortable working with some kind of design software, you can help out here. This would require changing some text but using the same pictures from previous years

  • You can help out with the ordering of the cards (and any signs that might be needed) with Vistaprint.

  • You would be reimbursed for the expenses.

• Prepare and run training for cash out system

  • We now have a video on how to do this made by JenC.

  • We may go back to in-person training.

  • If you have participated in past HMs, and are comfortable with the system, you can do in person trainings that typically last about 1 hour.

• Prepare and teach inventory system

  • We now have a video on how to do this made by JenC.

  • We may go back to in-person training.

  • If you have participated in past HMs, and are comfortable with the system, you can do in person trainings that typically last about 1 hour.

• Prepare daily cashout envelopes

  • We have folders for every day that we are open and each one contains an envelope.

  • The job would entail setting up an envelope for each day that we are open and would need to be done prior to the opening of the Holiday Market.

  • This is a good job for a new person to do and would only take about 1 hour

  • SueU has done this in the past and would be able to guide a new person thru the process

• Update Holiday Market Manual

  • We have a binder at the Holiday Market containing a lot of info.

  • At this point, we are not sure who created it… or what needs to go in it. :-)

• Prepare artist inventory binder

  • We have a binder at the Holiday Market that contains a tab for each participating artist.

  • Each artist supplies an inventory price sheet that they will put in the prepared binder.

  • The job would entail updating the tabs for each artist and making sure that the sheets are added to the binder.

  • Some people may ask you to print the sheet if they do not have access to a printer.

  • You would need to make sure the binder is at the Holiday Market before artists come in to set up their spaces

  • You would need to make sure everyone has added a sheet prior to opening day

  • SueU has done this in the past and guide a new person thru the process. This is a good job for someone new to the Holiday Market.

  • This job probably takes about ?

• Create/print page with all artists, phone numbers, etc

  • When each artist signs up, they supply their email & phone number.

  • This sheet needs to be created with all the participating artists.

  • This sheet needs to be printed and added to the inventory binder located at the Holiday Market

  • We have an example from past years.

  • AndreaA can guide you on how to do this.

  • This is a pretty quick job for someone who is comfortable on a computer and with excel or google sheets.

Note: In the event that are still limited as to how many people can be in the store at one time, we have these additional jobs:

• Create sign up for artist setup days

  • We currently use signupgenius but will be investing other software that might work better for us. If we need to limit people in the store, we need to create a sign up based on the days before the store is open for people to come in and set up.

• Store pick up tags for online-only sales

  • These need to be printed, cut and placed in the store. We have an example.